You can use your shortcode to make purchases at surrounding businesses. Popular businesses that student organizations use are Underground Printing, FedEx, Graduate Hotel, and Golden Limousine, to name a few. See the SOAS Guidebook for more details on Univesity Suppliers.
When you use your shortcode, you do NOT need to submit a Purchase Request.
Giving the vendor your shortcode is the authorization to charge your organization. It is the equivalent to swiping a credit card or paying in cash.
Orders Placed by Non-Authorized Signers
Only Authorized Signers can make purchases using their Shortcode. If an order is placed by someone who is not an authorized signer, we lose our ability to request credits in addition to other compliance concerns.
Shortcode Process
- Check your account on the Dashboard to make sure you have sufficient funds before making your purchase, as well as to verify your Shortcode number
- Keep your receipt from the purchase
- Your account will be billed based on the company's billing period, so it will not instantly hit your account. When budgeting, don't forget that you might have a pending shortcode charge.
Required Supporting Documentation
For food purchases totaling $75 and over , please submit the Supporting Documentation eForm and select "External Hosting Shortcode." This form will only take a few minutes to fill out. If the required information is not provided in a timely manner, your organization could be frozen until fulfilled.
If you used your Shortcode to purchase goods besides food or services (i.e.- FedEx or shirts), then you do not need to fill out the Supporting Documentation eForm, a receipt is sufficient.
For more details on supporting documentation or other questions regarding Shortcodes, please refer to the SOAS guidebook.