Shortcode Process

Shortcode Requirements

You can use your Shortcode to make purchases at surrounding businesses. Popular businesses that student organizations use are FedEx, Pizza House, and Cottage Inn to name a few. To find a full list of suppliers who take Shortcodes, you can visit Procurement's website. When you use your shortcode for food purchases over $75, you will need to fill out a short eForm to verify the charge. A Purchase Request does not need to be submitted. Please see the details below.

If you used your shortcode for food purchases under $75, then no further action is required.

NOTE: Only Authorized Signers can make purchases using their Shortcode.

  1. Check your account on the Dashboard to make sure you have sufficient funds before making your purchase, as well as to verify your Shortcode number
  2. Keep your receipt from the purchase
  3. If you used your Shortcode to purchase food, please submit the Supporting Documentation eForm and select "External Hosting Shortcode." This form will only take a few minutes to fill out. If you have a large group gathering, you can simply enter the number of people who attended the event
  4. If you used your Shortcode to purchase items besides food (i.e.- FedEx), then you do not need to fill out the Supporting Documentation eForm.

Payment Timeline

Your account will be billed based on the company's billing period, so it will not instantly hit your account. When budgeting, don't forget that you might have a pending shortcode charge

For more information or help regarding Shortcodes, please refer to the online guidebook for SOAS.

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